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PPC MAIN CURRENT MINUTES ARCHIVED MINUTES NEXT MEETING MEMBERS |
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We, the members of St. Martin's Parish in Sunnyvale, California, responding to the need of our Parish for an advisory body to serve our Pastor as well as our Parish Community, and invoking the aid of Divine Providence, do hereby adopt and promulgate this Constitution.
Section 1.
There shall be an advisory body to be known as "St. Martin's Parish
Pastoral
Council (PPC)".
Section
1.
We, the Catholic Community of St. Martin Parish Pastoral Council,
Sunnyvale, California, a part of the Diocese of San Jose, share the mission of
the Catholic Church to proclaim the good news of Christ.
Section 2.
We, the Parish Pastoral Council, through one baptism acknowledge our
responsibility
to seek personal growth and the development of our Parish.
With
the power and guidance of the Holy Spirit, we seek to achieve this
through
prayer, celebration of the Sacraments, service, education, works
of
justice, evangelization, friendship and community.
Section 3.
In our Mission of Service, we are committed to respect the dignity of
each
person
and the cultural/ethnic diversity of our Parish.
Section 1.
The PPC shall counsel the Pastor on:
A.
Pastoral
programs
B.
Services
in the Parish.
Section 2.
The PPC shall enhance the quality of:
A.
Parish life
B.
Pastoral activity.
Section 3.
The PPC shall determine the human and spiritual needs of the community
by
personal contact with individuals and consultations with existing
committee
representatives.
Section 4.
The PPC shall oversee the Stewardship Committee.
Section 1.
The PPC shall assess the needs of the whole Parish and its members.
Section 2.
The PPC shall develop and implement a Pastoral Plan which will promote
the common good of the Parish.
Section 3.
The PPC shall foster unity and a sense of community in the Parish.
Section 4.
The PPC shall coordinate Parish activities as requested by the Pastor in
a
manner
that will best serve the interests of the entire Parish.
Section 5.
The PPC shall promote programs and activities.
Section 1.
The PPC shall consists of Members-At-Large and Parish Ministry
Representatives.
Section 2.
Members-At-Large consists of three members elected by the parishioners
and
two members appointed by the Pastor.
Section 3.
Ministry Representatives are selected by their respective ministries
from
the following ministries:
Catechetical Ministry
Filipino American Community
Liturgy Committee
School (PTG)
Hispanic Community
Parish Outreach
Youth Ministry
Young Adults
Section 1.
To be eligible to serve on the PPC one must be:
A.
Registered
in the Parish
B.
18 years
or older
C.
Not paid
employee of the Parish
D.
Exception
to C at the discretion of the Pastor
Section
1.
Ministry Representatives
A.
Shall
seek the guidance of the Holy Spirit.
B.
Shall
place the welfare of the community foremost in their
considerations.
D.
Shall
devise a plan for informing their ministry of the
Council’s actions and for assessing their
ministry’s concerns.
E.
Shall
report to the Council in the manner identified by the
Chairman
Section 2.
Members-At-Large
A. Shall
seek the guidance of the Holy Spirit.
B. Shall
place the welfare of the community foremost in their
considerations.
E.
Shall
facilitate the interaction between ministries and the
community-at-large.
F.
Shall
help devise a plan for informing the community of the
Council’s
actions.
Article VIII -
Election and Appointments;
Vacancies and
Absences
Section 1.
Election - Election of
PPC Members At-Large will occur in each odd
numbered years in the month of March.
Section 3.
Voting Eligibility –
All members of the parish 18 years or older are
eligible to vote.
Section 4.
Vacancies -
Where vacancies occur, because of resignation or otherwise
of members before the expiration of their term of office, such vacancies may be filled for the unexpired period of the term. A vacancy from a parish ministry shall be filled by appointment by that Ministry. A vacancy from the members-at-large shall be filled by appointment by the Pastor.
Section 5. Absences – Members who miss two meetings without pre-notification or
proxy representation will have their attendance history reviewed by the PPC, who will make a decision on the member in question.
Section 1.
All PPC members shall serve for a minimum term of two years with one
re-election/reappointment to a maximum term of four years.
Section 2.
Re-election/Re-appointment to the PPC after a four-year term may occur
following a two-year leave of absence.
Section 3. The term of the members shall end at noon on the 20th day of March of the
years in which such terms would have ended; and the term of their successors begin.
Section 1.
The only officers of the PPC shall be the Chairman, the Vice
A. Create a nominating committee to nominate PPC candidates.
B. Notify ministry heads to appoint a representative to the PPC.
C.
Arrange for the election of members-at-large in March of odd
numbered
years.
D.
Conduct the PPC meetings.
E.
Notify members of all PPC meetings and distribute the agenda and
pertinent materials.
F.
May designate two or more members of the Council to form a committee
from time to time as needed.
Section 3.
The Vice Chairman shall:
A.
Assume
all the duties of the Chairman in his/her absence.
Section 4.
The Secretary shall:
A.
Record,
maintain and distribute minutes of PPC meetings.
Article XI - Election of Officers, Vacancies and Removal
Section 1.
Election of Officers -
The three officers shall be elected by the PPC
members by secret ballot for a two-year term in May of each odd-numbered years.
Section 2.
Vacancies - Where
vacancies occur, because of resignation or otherwise
of officers before the expiration of their term of office, such vacancies shall be filled for the unexpired period of the term by balloting among the PPC members.
Section 3.
Removal -
An officer can be removed by a two-thirds vote of the entire
council.
Article XII -
Meetings
Section 1.
Regular Meetings –
The PPC shall meet once a month at such times and
places as may be designated by the Chairman.
Section 2.
Public Meetings -
There shall be two public meetings open to
the Parish community at such times and places as may be designated by the PPC for the purpose of addressing the issues and concerns of the community.
Section 3.
Special Meetings –
Special meetings of the PPC may be called at anytime
by the Chairman or the Pastor provided that a 48-hour notice is given to each members of the Council. The call of the meeting shall state the purpose, and no other business not included in the notice of the call shall be transacted.
Section 4.
Quorum -
Seven members of the council present in person or by proxy
shall constitute a quorum.
Section 5.
Voting - Except for important issues and amending the
bylaws, all actions
should be adopted by a majority vote of members
present.
Article XIII
– Amendment of Bylaws
Section 1.
Procedure - These
Bylaws may be amended by a two-thirds affirmative
vote of the entire Parish Council provided that the proposed amendment is first submitted in writing to the Council.
Section 2.
Promulgation – All
changes in the Bylaws when made shall be
announced to the council in such a manner as the Chairman shall direct.
Written Consent
of Officers and Members Adopting these Bylaws
We, the undersigned, are all of the persons named as
the officers and members of St. Martin's Parish Pastoral Council, and pursuant
to the authority granted by these Bylaws to take action by written consent with
or without a meeting, consent to, and do hereby adopt the foregoing Bylaws
consisting of six pages as the Bylaws of this Council.
Bill Kelch, Chairman
____________________________________
Louis Fiandero, Vice Chairman ____________________________________
June Moroney, Secretary
____________________________________
Lumen Mendoza, Member
____________________________________
Tim Briggs, Member
____________________________________
Lou Camero, Member
____________________________________
Fran Zuvela, Member ____________________________________
Anita Tejeda, Member
____________________________________
Karen Denny, Member
____________________________________
Diane Tyler, Member
____________________________________
Executed on ___________________, 2002 in Sunnyvale,
California.
This is to
certify that the foregoing is a true and correct copy of the Bylaws of the
Council named in the title thereto and that such Bylwas were duly adopted by
the officers and members of said Council.
Dated:
__________________________
_________________________
June Moroney,
Secretary